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Marketing Content Agent

80% faster content production; higher consistency and quality; marketing redirected to strategy & growth

The team knew what to say, yet the process of brainstorming, drafting, formatting, and approvals turned every content update or post into a small project. The result was a thin LinkedIn presence, a growing SEO backlog, and a team stuck in coordination instead of growth.

Challenge

Challenge

Content wasn’t a creativity problem; it was an operational one. Ideas lived in scattered docs, tone shifted by author, and every piece required rework to meet brand and SEO standards. Momentum died between intention and publish.


Preparation was inconsistent because the information was fragmented. A rep might find last week’s email but miss a CRM note, or read a transcript without seeing the action items captured elsewhere. Ten minutes of hunting became the default warm-up. The result was uneven conversations, repeated questions, and follow-ups that started late.

Approach & Build

We replaced ad-hoc drafting with a repeatable system. An Idea Engine sat behind each team member’s name, learning their role, focus areas, and voice. It proposed credible LinkedIn angles each week with hooks, outlines, and suggested CTAs that sounded like them, not a template.

In parallel, a Site Content Pipeline mapped website gaps against search priorities and produced long-form drafts—blogs, glossary entries, and resource pages—with structure, internal links, and metadata already in place. Humans kept one approval step; automation handled everything before it.

If the backlog ever ran dry, the system scanned the site sitemap and competitor websites to auto-suggest new topics and outlines.

Tech

Tech

Governance
Brand voice rules, SEO guardrails, and an editorial checklist were embedded directly into the generation step, not added afterward. Every draft carried version history and quick rollback. Nothing published without a short human review, and the system logged what changed and why.

Tech Stack
Airtable
— central hub for ideas, drafts, approvals, and status
n8n — automation engine handling scheduling, routing, approvals, and publishing
LLM Agents — generate ideas, drafts, and formatted content
Webflow CMS — one-click publishing for blogs, glossary, and resources
Email — lightweight approval process and safe LinkedIn delivery for personal accounts
LinkedIn API — automatic company page publishing

Quality & Controls
Access respects existing permissions. Sensitive fields can be excluded by rule. Dates, amounts, and names are validated against source; anything uncertain is flagged rather than guessed. Each brief carries citations so a rep can click through if they need depth.

Tech Stack
n8n
— Workflow orchestration, scheduling, and integration between tools
HubSpot API — Source of company, deal, contact, and activity data
Outlook (Emails + Calendar) — Emails, meetings, scheduling triggers
Dropbox — File storage and enrichment (when needed)Custom Agents (x6) — Specialized LLM-powered agents for context retrieval and summarization

How it Works

  • Intake or Auto-Ideation → Ideas added by team members or generated from sitemap/competitor scans

  • Draft Generation → AI agents create CMS-ready drafts with structure, links, and SEO metadata

  • Approval → Approvers receive formatted previews via email for one-click approval or feedback

  • Publish & Post → Approved content publishes to the site; LinkedIn posts publish automatically (company) or are sent to team members via email (personal)

  • Cadence → Daily checks keep the pipeline flowing; the newest and highest-priority items ship first

Results

Results

Time to produce a publishable piece fell by 80%. LinkedIn posts moved from “when someone has time” to a reliable weekly cadence per team member. We even created a weekly summary report that details which employees posted, and if the content aligns with what was sent to them. The website cleared its backlog and added net-new resources without burning the team. Most importantly, marketing shifted attention from formatting to audience development, partnerships, and experiments that actually move the funnel.

Publishing is now predictable and low-effort: the team posts tailored drafts from their own accounts, the site ships compliant content on schedule, and marketing focuses on growth—not document assembly.

Reps gained 5+ hours per week by eliminating the pre-call scavenger hunt. Meetings started faster and stayed on track because everyone arrived with the same context. Follow-ups went out the same day more often, and pipeline reviews improved.

Preparation is now a habit, not a hope. Every conversation begins with clear context and ends with clean next steps. The team spends its time in front of customers, not inside tabs, and the process scales without adding another layer of admin.

Modernize your business now

Looking for something else, or have a company in mind that might like our services?

Modernize your business now

Looking for something else, or have a company in mind that might like our services?

Modernize your business now

Looking for something else, or have a company in mind that might like our services?